UK site-work OS · faillist.co.uk

Survey. Fail list. Priced quote. Evidenced job.

If a firm still needs Excel, WhatsApp photos, or a separate quoting tool, we have failed. One Asset id through the loop. We do not certify a door or a seal — we record that a named person installed a named system, with evidence.

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New organisations start on Pilot. Crew £99 or Company £249 a month — annual 10-for-12 available. Built to install on a phone.

Fail List

East wing · this week’s fail list

One Asset id per line

FD-003 — Intumescent seals damaged
Quote line generated from the defect
FAIL£186
FD-005 — Closer not latching
Quote line generated from the defect
FAIL£94
P-002 — Fire stopping missing
Quote line generated from the defect
QUOTED£420

Fail List

Quote from defects · revision 1

Priced fail list

Draft

FD-003 replace seals: £186.00
FD-005 closer: £94.00
P-002 fire stopping: £420.00

Happy path: inspect → fail list → priced quote. Not typed from scratch.

One Asset id

Pin, photo, defect, quote line, job and evidence.

Priced from defects

The fail list becomes the quote. Not a second tool.

Close with photos

Jobs stay open until the remedy’s evidence is on the asset.

Not door-only

Fire doors, fire stopping, compartments, other site jobs.

The loop

How the work moves — without leaving the asset

Bolster, Onetrace, Boris and Door Data each own a spine. Fail List owns the path they leave in Excel: the survey becomes a priced fail list, then a job that cannot close without proof.

Survey the assets

Import or pin on the drawing. Coordinates stay normalised. The Asset id is the spine — not a row that dies in a spreadsheet.

Fail List

Level 2 drawing · pins at 0–1

FD-003 · P-002 · FD-005

The pin, photo, defect, quote line and evidence share the same Asset id.

Walk the fail list

A fail on the checklist is a defect with evidence. Failed red, quoted amber, complete green. WhatsApp is not the photo store.

Fail List

East wing · this week’s fail list

One Asset id per line

FD-003 — Intumescent seals damaged
Quote line generated from the defect
FAIL£186
FD-005 — Closer not latching
Quote line generated from the defect
FAIL£94
P-002 — Fire stopping missing
Quote line generated from the defect
QUOTED£420

Price from the defects

Inspect → fail list → priced quote is the happy path. Rate cards apply to the work the survey already found.

Fail List

Quote from defects · revision 1

Priced fail list

Draft

FD-003 replace seals: £186.00
FD-005 closer: £94.00
P-002 fire stopping: £420.00

Happy path: inspect → fail list → priced quote. Not typed from scratch.

Prove the job

Approve lines, run the job, close only when the required photos are on that same Asset id. Named people, named systems.

Fail List

Job FD-003 · cannot complete yet

Required evidence on the asset

After photo of seals
Leaf to frame gap

Named person, named system, photos the remedy requires. Not a certificate.

Where the work usually dies

Spreadsheet. Chat photos. Quote elsewhere.

A fail list that is not the quote.
Evidence that is not on the asset.
A job marked complete because someone said so.
Handover as a folder of PDFs nobody can continue.

The Fail List path

Same id from the pin to the handover

Survey against the checklist on the asset.
Fail list priced from those defects.
Job that will not close without the remedy’s photos.
Living register as CSV or PDF — not a zip at the end.

Site photographs are atmosphere, not customer work. Demo Fire in the seed data is ours. We do not invent logos.

In the product today

The inspect–price–prove loop. Not the kitchen sink.

v1 does not claim timesheets, RAMS, BIM, accounting, or AI. It has to close the loop a contractor actually runs.

Drawings and pins

PDF drawings with overlay pins. Page, x and y in 0–1. Reload and they are still there.

Asset register

Fire door, fire stopping, compartment, or other site job. QR to the asset. CSV import when you already have a list.

Inspections that become defects

Checklists for fire doors and fire stopping. FAIL and OBSERVE create a defect with a photo, on the asset.

Quotes from the fail list

Issued quotes are immutable. Money in pence, shown in pounds. Not a per-quote meter.

Jobs that cannot bluff

Completion needs the evidence set on the remedy. No “mark complete” without photos.

Handover that is the register

CSV or PDF of the living record, plus a share link. Not a zip of PDFs in a folder.

Three skins, one database

Trade, Survey, Estate — not three products to buy

Same records. Different work. The estate does not get a zip of PDFs and a second subscription.

Trade

Jobs and quotes for the contractor. The fail list is already priced.

Survey

Templates and defects. A fail on site becomes the quote, not a note to type up later.

Estate

The register for the customer who hired you. Same database, not a second product.

Organisation billing

Create an organisation. Walk the loop on your own jobs.

One organisation bill — Crew £99/month or £990/year, Company £249/month or £2,490/year, Estate on invoice — not per door and not a second quoting tool. Cancel or update the card in the Customer Portal. VAT is not added at checkout until Fail List has an active UK VAT registration.

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